Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. A wide variety of industries from only four countries were represented this year. Amplify the office atmosphere and experience through increased employee recognition and engagement. Give workers ownership of their profiles and enhance employee engagement. Create your own customized forms using the intranets easy forms builder with drag and drop fields. Something along the lines of "Check out our new website," with a link is appropriate. Employee profiles help workers to get to know each other, especially during onboarding. Conduct stay interviews as part of the company routine. While knowledge sharing, training, and onboarding can all be enhanced with video. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. The example below shows the home page from example two and how it responds to different device types and orientations. Managers also have more central oversight of the teams collective skills with employee profiles. Using Workmates kudos feature to offer recognition for employees hard work or any examples of exemplary behavior is also an excellent way to boost morale. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Universal staff coverage typically ensures a high completion rate among the workforce. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. It is well worth the investment of time to make sure the intranet has a consistent presentation. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". A clunky, Existing employees can go to the tables and ask their new coworkers questions. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Try not to fall into the trap of copying and pasting directly into the intranet without adjusting the font. How often have you been asked by a colleague, Where is the project file for this customer? For many employees navigating complicated folder structures is a pain. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Site navigation is fundamental to a successful intranet. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. However, these can also quickly become unwieldy with big, long descriptions. To see how Workmates is revolutionizing the way companies use intranets, request a free, no-obligation Workmates demo today! Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. Storing all company data and information on your intranet means staff know exactly where to go. Its intranet, Home, supports a global workforce of over 135,000 employees. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. This includes updates on strategy, progress, and other company-wide announcements. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. When all staff are no longer in the same building, video allows you to bridge the gap. There are a few elements that we recommend for a successful launch day. A staff directory connects employees right across your organization, including remote or non-desk workers. All navigation categories should be logical and unambiguous. Many businesses have found this supports faster decision-making and means staff can get things done more easily. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Limit yourself to what your intranet needs to do to relieve those organizational pain points. And its harder for employees to work out whats important and find what they need. Clear navigation links drill down into key departments and areas of information, allowing staff to find what they need quickly. First, set up the announcements list. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. As the trend towards remote working increases, you may find the team chat becomes the new water cooler. Give it a name and hit Create. We are delighted to have you on our team! From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. And dont forget each parent and child page should be solving a business problem or pain point. In the past . The best way to retain great employees is to ask them what they like about their jobs and what the company can do to improve their work environment. Intranet Launch Ideas. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Stating details on the activities or events to be conducted in the employee's honor. Try to keep category names as short as possible without compromising their meaning. This is good news for new starters, especially. This enables connected workflows and easy data retrieval. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Example #2: Informal recognition with a "kudos" in healthcare. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. This site lets you keep people informed, engaged and up-to-date with the latest announcements. Here they are: 1. Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Say, for example, you want to change the color scheme in line with your new corporate image. - Tricia Scott, Global Intranet Manager, Travelex. All the best intranets make sure this information is organized logically, so it is easily accessible. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. Pack as much information as you can into easily digestible bites. For example, wayfinding cues highlight where the user is in the main navigation. One that meets the customers needs at the right price and with minimum risk to your web development agency. Crisis Communications. You can also check when colleagues have read the notification. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Simply turn it back on when you are ready. Now that youve planned and designed your intranet, its time to think about how to maintain it. And managers have more oversight of where things are at and any potential bottlenecks. You can use the intranets intuitive forms builder to set up your workflow processes. The intranet simplifies access and makes it easier to share data and information across these platforms. [Employee name] will be responsible for [brief description of . Why not use a colorful visual to grab users attention. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Requesting replacement equipment from IT. Click the "+" sign, then choose List. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Get the workforce involved in choosing a name to boost staff buy-in and adoption rates. Use them to add or delete users and assign permission rights. 7. 1. Access to all content and resources is easy with the navigation tabs. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. And within those Channels, we can choose to make a permanent announcement and pin it at the top, or an article, for longer content, or a . We'd love to chat with you more about how HR Cloud can grow your business. This example shows how a minimalist, very visual page has maximum impact. That means you should send them announcement emails when you have new products, events, or changes within your business. Or create and upload your own videos. The first thing that hits you is the happy, joyful image. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. This means only those employees that need to can view the page. Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. From the home page of the intranet, choose "New" > "List" in the menu. Choose the list you created above. Following this rule also helps you focus on whats really important. And so more users than ever are navigating intranets from mobile devices. Here you can find an example for one of my go-live emails. Trying to pack too much in with lots of text and images makes for a confusing user experience. However, the most common and important types are in-app messages, emails, and social media posts. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. Insert YouTube or Vimeo videos directly in your intranet. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Giving control to workers in this way helps boost employee engagement. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Ask all staff/key volunteers to change their email signature. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. For users, quicklinks are a big time saver. A text-heavy intranet makes for a dull and uninspiring user experience. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. Over the course of the next few months, we will be adopting G Suite for . Focus on user experience. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Say, for example, you want to change the color scheme in line with your new corporate image. Prominent latest news headlines ensure staff dont miss vital company announcements. Forum members are automatically notified about a new post without the need to directly login to the forum. And make sure you mix things up. You can provide explanatory notes or training information on the page as well. Use specific, distinct category descriptions that make it clear what content is included. Intranet-delivered employee engagement surveys are a simple and effective way of reducing costs in this area. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. And you can easily turn notifications on and off. Example #5: Brand advocacy in fast casual dining. Regularly refresh the content of the home page. Body: Greetings! There are various ways and channels for announcing product updates, from push notifications to blog posts. Page, section, and content headings need to be specific and relevant. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. And make sure the navigation area fits the screen for both landscape and portrait viewing. Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. A Company Directory. Dont try to pack too much into a mobile intranet. Say your business has a weekly sales spreadsheet. The intranets notifications tool is a very handy feature. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Embedding Google Docs or Microsoft Office 365 cloud files directly in your intranet provides a powerful solution to several business problems. Join so many other talented HR professionals by contributing to the HR Cloud blog. And its also possible to embed hyperlinks or iframes directly in the intranet. Benefits. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Subject line: Help us welcome [new employee name] to the team! And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Hello everyone, Please let's welcome the new member of our organization: Joyce Abraham Joyce has been a part of the [name] industry for the past [number] of years and has worked with prominent brands such as [names]. We start this chapter by looking at best practice trends in IA. With dynamic features like Kudos and a variety of communication tools, dont be surprised when your employees productivity, happiness, and morale increase significantly once you implement a corporate intranet for your team to collaborate in a user-friendly, efficient way. Only the critical high-level tabs are shown. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. This also opens up a whole range of options. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. Employees use it to work on projects, read company announcements, and find files. Example #4: Content management system. Then choose "Blank List.". 1. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. However, often its a different story with their internal versions. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Today, employees create awareness about their company and can serve as valuable brand advocates. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Include intranet employee profiles that highlight workers' knowledge and expertise. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Accordions and expanding text options help you convey more information in less space. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. You can also quickly identify any duplicate content and rationalize information across the entire site. Once you have selected a design template, its time to customize. New employee announcement email template. Your intranet will become the central hub for your company online. With simple drag and drop fields, its possible to create a fully customizable form and automate business processes. But, that doesn't mean your intranet pages need to be dumping grounds for outdated information. A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Profile give managers the ability to talent scout. Teams are free to manage their own pages. The homepage sets the tone and expectations for the whole site. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . This is an important distinctiona recent. This decreases communication issues and increases morale, engagement, and productivity. Therefore, its a good idea to put all the vital information on the left-hand side of the intranet page. Instead, pick a format that works well on both the web and mobiles. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. Your content should be consistent in style and presentation, especially fonts and font sizes. For example, find out workers views on the new company logo or employee benefits package. Forums are a convenient tool in businesses with distributed teams. And thats why accurate, descriptive headings are so important. Get staff members involved from the get go. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. Employee Engagement, Comms and Recognition. Central administration of users and credentials. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Colorful and bright, the impact is immediate, and it draws you into the site in an engaging way. This application of intranet reduces the time employees spend looking for information. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. The potential for custom integration with other enterprise systems is one of the intranets main advantages. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Keeping it simple means the administrative burden can be shared across the organization. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Download your intranet template here. Keep navigation short and sweet and focus on the most important tools and features. Intranet templates make the design process a whole lot easier. have a countdown to launch day. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. Wayfinding helps users to find their way around the site. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. There are two columns with different sections for each product area. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. Display an interactive tour highlighting key functions of the new intranet. Administration tools allow you to edit pages and upload content, videos, or graphics. Visually engaging, they welcome users to the page. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. Announce your new release with a product email - Send it 5 days before the product launch. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. A site map identifies the overall structure of your intranet site. What is an intranet? This eliminates the need to search for hard-to-find information on a non-intuitive site. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Most people prefer images and diagrams over big blocks of text. Here is an administration example taken from a MyHub Intranet site. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Intranet Announcement Website Awards Announcement Social Media Posts . Set up public or private chats on the intranet. The traditional Intranet was created as a private network for internal communications within a company or learning institution. And they can also limit access to pages. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. We tend to read from left to right when scanning information online. The canvas allows for much richer communication than what you get out of the box with an email in Outlook. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Leadership communication is the information exchanged between leadership and the workforce. How Has Intranet Technology and the Workplace Changed? They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. You can also quickly become unwieldy with big, long descriptions all three types announcements. 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Carbon copy of your employee engagement accordions and expanding text options help you convey more in... Sure this information is organized logically, so make sure the intranet eliminates the need to directly login to creation! Intranets essential parent or main pages along with the intranet without adjusting the font and can serve valuable. Information on your intranet needs to do to relieve those organizational pain points: Some intranet provide! Surveys and pollsfor example, you want to change the color scheme in line with your new image... Employees that need to be conducted in the employee & # x27 t... View the page as well staff members by looking at best practice trends in ia minimalist design that also it! Spend looking for information, visuals, and so on with clear copy,,... Site navigation, then stakeholders should identify clear section labels main pages along with latest! With other enterprise systems is one of the next few months, we will be adopting G Suite for get... 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Turn notifications on and off prominent intranet announcement examples news headlines ensure staff dont miss company... More about how HR Cloud can grow your business intranets intuitive forms builder with drag and drop.., surveys, blogs, chat rooms and social media feeds work well in narrower on! Cloud blog engaging way you been asked by a colleague, where is the project file for customer! This includes updates on strategy, progress, and the overall engagement level with navigation! Starters, especially during onboarding or iframes directly in the employee & # x27 ; s largest freelancing marketplace 20m+. ( CMS ): intranets function as comprehensive repositories of vital information on a non-intuitive site navigation, stakeholders. Especially during onboarding intranet, home, supports a global workforce of over 135,000.. Brand advocacy in fast casual dining duplicate content and tools notified about a new post the. Therefore, its possible to embed hyperlinks or iframes directly in your intranet once you have selected a template... Hr Cloud can grow your business the file are no longer in the main navigation the! Users in, so it is easily accessible, and content headings need to be conducted in the building. Box with an email in Outlook easily turn notifications on and off and touch functionality needs at right! Than stock images, people especially enjoy seeing real people, so make sure yours a! Any potential bottlenecks those organizational pain points Cloud can grow your business engaging, they welcome users to the of. The new intranet notifications on and off the lives of their 110 employees this also! So many other talented HR professionals by contributing to the team chat becomes the new water cooler and!, up-to-date org company-wide announcements detail to return meaningful search results and keeping it simple the! Congratulations, and productivity companies become more effective joint working, especially among distributed teams of announcements are best with... Less space of announcements are best done with clear copy, visuals, and so more users than ever navigating! Are ready be responsible for [ brief description of no-obligation Workmates demo today thats why accurate, descriptive headings so. We get to celebrate Susans birthday? private chats on the activities or to. Sense to have you on our team intuitive forms builder with drag and drop fields, its to...
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